User Information Collection & Use

Registration
*Cool Planet presently does not require registration for purchases from our site. 

Upon registering with your email address, password, and challenge question, registration gives you the following options:

• You can reset lost passwords.
• You can (optionally) enter their shipping and payment information once, and our site will remember it for future purchases. (Saving you time during the checkout process).
• You can save several shipping addresses and payment methods with your registration, and you can view and edit that information as needed.
• You can view your previous orders.
• You can receive automatic coupons as they come available from our store.

If you decide not to register you still have the option of receiving email notifications of specials and other “green friendly” information from Cool Planet, during the checkout process by clicking the 'opt-in' box.

Order Processing
When products are purchased from our website, we request certain personally identifiable information from you on our order form. You must provide contact information (such as name, email, billing and shipping address) and financial information (such as credit card number and expiration date) when paying by credit card through Cool Planet.

This information is used for billing purposes and to fill and ship your order(s). If we have trouble processing an order, then this information is used to contact you. This information is not used for any other purpose without your prior consent.

When paying by credit card you’re account is not billed until your order ships, therefore your financial information is only kept long enough to complete this process, (typically 1-3 days for items in stock) upon which time your financial information will be properly discarded and erased from our database. Please consult with third party vendors (such as PayPal or Google) for privacy policy disclosures when using other (third party) sources of payment not affiliated with this website.

Contests or Surveys
On occasion we may provide you the opportunity to participate in contests or surveys on our site. If you participate, we will request certain personally identifiable information from you. Participation in these surveys or contests is completely voluntary and you therefore have a choice whether or not to disclose this information. The requested information typically includes contact information (such as name, phone, email and shipping address), and demographic information (such as zip code).

We use this information to verify information, confirm eligibility, notify contest winners and award prizes, to monitor site traffic, or to send participants an email newsletter or other contest or survey related information.

We may use a third party service provider to conduct these surveys or contests; that company will be prohibited from using our users’ personally identifiable information for any other purpose. We will not share the personally identifiable information you provide through a contest or survey with other third parties unless we give you prior notice and choice.

For any contests or surveys which are linked to from (and not affiliated with) this site please refer to their respective privacy policy and/or contest rules for disclosures and other privacy concerns.

Tell-A-Friend
We sincerely appreciate your choice to use our referral service to tell a friend about our site. If you choose to refer a friend, we will ask you for your friend’s name and email address which is used to automatically send your friend a one-time email inviting him or her to visit the site. Dianesa International, LLC stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program.

Your friend may contact us at: NoSolicitation@coolplanetstore.com to request that we remove this information from our database.

Uses of Information
Cool Planet is a web-based environmental retail store established for the purpose of providing a one-stop-shop for organic, recycled, solar, natural, earth-friendly, fair-trade, and green products to the public for personal use. All personally identifiable information collected on our website may be stored by the parent company, Dianesa International, LLC for various internal uses such as marketing, product information referral to users, contest development and awarding, order processing, user verification, and other internal purposes as specified within the body of this policy.<

Dianesa International, LLC in conjunction with our hosting service, Verio (www.verio.com) collects non-personally identifiable information (such as website usage info) from visitors to this website for various purposes such as statistical analysis, performance optimization and promotional purposes.

Communications from the Site

Special Offers and Updates
We will occasionally send you information on products, services, special deals, and/or promotions which you can sign up for during the checkout process.

Out of respect for your privacy, we present the option not to receive these types of communications. Please see the “Choice and Opt-in” section of this policy.

Newsletters
If you wish to subscribe to any future newsletter(s), we will use your name and email address to send the newsletter to you. Out of respect for your privacy, we provide you a way to unsubscribe. Please see the “Choice and Opt-in” section.

Customer Service
Based upon the personally identifiable information you provide us, we will send you a welcoming email to verify your username and password. We will also communicate with you in response to your inquiries, products you purchase, to provide the services you request, and to manage your account. In our efforts to be a “green” site and remain as paperless as possible, we will communicate with you by email or telephone, in accordance with the information you provide.

If you would like to be added to our list of environmentally conscious patrons and receive any future newsletters from Cool Planet, special offers, discounts, or notice of future events, then please email us at: Customerservice@coolplanetstore.com and state such in your message.

Information Sharing and Disclosure

Aggregate Information (non-personally identifiable)
We gather and store aggregated demographic information about our user base. This information does not identify individual users.

We do not link aggregate user data with personally identifiable information.

Personally identifiable information:
We share personally identifiable information with third parties (see the Agents section) for the purposes of shipping fulfillment and order processing.

Agents
We use outside shipping companies (such as U.S.P.S, FedEx and/or UPS) to fulfill orders, and a credit card processing company (i.e. Elavon, Inc.) to bill you for goods and services. Customers also have the option to make payment for products ordered on our website through PayPal or Google Checkout, which is not affiliated with Cool Planet, in which case no financial information is exchanged, shared or stored between PayPal, Google and Dianesa International, LLC.

Legal Disclaimer
We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site.

This Privacy Policy applies only to Dianesa’s treatment of data collected online, and does not apply to any offline data collection practices or to the data collection practices of any third parties, Cool Planet customers, or any entities affiliated with Dianesa. Also, please note that use of the Cool Planet website constitutes acceptance of this Privacy Policy.

Choice/Opt-in

We provide you the opportunity to ‘opt-in’ of having your personally identifiable information used for certain purposes, when we ask for this information. For example, if you purchase a product and wish to receive any additional marketing material from us, you can indicate your preference during the checkout process.

If you no longer wish to receive our newsletter and promotional communications, you may opt-out of receiving them by following the instructions included in each newsletter or communication or by emailing us at: NoSolicitation@coolplanetstore.com.

Log Files

As is true of most Web sites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data.

We use this information, which does not identify individual users, to analyze trends, to administer the site, to track users’ movements around the site and to gather demographic information about our user base as a whole.

We do not link this automatically-collected data to personally identifiable information.

Cookies

A cookie is a small text file that is commonly stored on a user’s computer for record-keeping purposes. We use cookies on this site to gather and store information, which is not linked to any personally identifiable information you submit while on our site.

We use both session ID cookies and persistent cookies. We use session cookies to make it easier for you to navigate our site. A session ID cookie expires when you close you browser. A persistent cookie remains on your hard drive for an extended period of time. You can remove persistent cookies by following directions provided in your Internet browser’s “Help” file. (For more information on cookies consult your favorite search engine).

We set a persistent cookie to store your shopping cart contents (for example), so you don’t have to re-enter it upon your return. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our site.

If you reject cookies, you may still use our site, but your ability to use some areas of our site, such as contests or surveys, will be limited.

This privacy statement covers the use of cookies by Coolplanetstore.com only and does not cover the use of cookies by any advertisers or other third party entities.

Access to Personally Identifiable Information

If your personally identifiable information changes, or if you no longer desire our service, you may correct, update, or have your information deleted by emailing our Customer Service Dept. at: Customerservice@coolplanetstore.com or by telephone or postal mail at the contact information listed below.

Security

The security of your personal information is important to us. When you enter sensitive information (such as a credit card number) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL). To learn more about SSL, follow this link to: SSL.com or search "SSL" on your favorite engine.

We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security and cannot be held responsible for corruption or unauthorized acquisition and use of personal information provided to our website or for any damages resulting from such corruption, unauthorized acquisition or unauthorized use.

If you have any questions about security on our Web site, you can send email us at: Webmaster@coolplanetstore.com.

Business Transitions

In the event Dianesa International, LLC goes through a business transition (such as a merger), acquisition by another company, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred. Notification will occur via email transmittal and/or prominently displayed on our website for 30 days (minimum) of any such change in ownership or control of your personal information.

Changes in this Privacy Statement

Our privacy policy will change as our website expands, changes and evolves. All changes will be posted to this privacy statement, with access via a Privacy link in the footer of the website and other places we deem to be appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

We reserve the right to modify this privacy statement at any time, so please review it frequently. When we make material changes to this policy, we will notify you here, or by means of a notice on our home page. The date of the most recent changes is posted at the bottom of this policy.

Contact Us

If you have any questions regarding our privacy policy, please contact us at:

Dianesa International, LLC
P.O. Box 3970
San Diego, CA 92163

*Phone: (619) 792-7972

*Fax: (619) 228-9946

*Email: Customerservice@coolplanetstore.com.

*Website: www.coolplanetstore.com

*Contact Us link.

Thank you for visiting Cool Planet and taking privacy as seriously as we do by reviewing our policy. We look forward to your patronage.